Software
Accounting software shouldn’t be a chore to use!
Small business accounting software that’s not available via the cloud can be tedious. Traditionally, it can suck up far too much of your business’ time and effort. This doesn’t add value, and takes the fun out of being in business. Cloud software can save your business time and money.
So what is this thing called the cloud?
Think about when you use internet banking. Every time you access this data, you’re using the cloud. The cloud is a platform to make data and software accessible online anytime, anywhere, from any device. Your hard drive is no longer the central hub.
Problems with traditional accounting software
The data in the system isn’t up-to-date and neither is the software.
It only works on one computer and data bounces from place to place. For example, on a USB drive. This is not secure or reliable.
Only one person has user access. Key people can’t access financial and customer details.
It’s costly and complicated to keep backups (if done at all).
It’s expensive, difficult and time-consuming to upgrade the software.
Customer support is expensive and slow.
Why the cloud and accounting software are the perfect match
You can use cloud-based software from any device with an internet connection. Online accounting means small business owners stay connected to their data and their accountants. The software can integrate with a whole ecosystem of add-ons. It’s scalable, cost-effective and easy to use.
”In the cloud, there’s no need to install and run applications over a desktop computer.”
In the cloud, there’s no need to install and run applications over a desktop computer. Instead, you pay for the software by monthly subscription.
Cloud security is world class
As a small business owner, you might be concerned about a cloud service provider storing your data. But the cloud is one of the most secure ways to store information. For example, using cloud software, if your laptop is stolen, no one can access your data unless they have a login to the online account. With cloud software, this is where the data lives – as opposed to on your hard drive.
In the event of a natural disaster or fire, being in the cloud means business productivity doesn’t need to be affected because there’s no downtime. All of your information is safely and securely stored off site. As long as you have access to any computer or mobile device connected to the internet, you’re back up and running.
In addition to this, if you invite users to view your data, you can control the level of access. This is much more secure than the old-fashioned way of emailing your files or sending out a USB stick with your data on it.
Cloud-based software companies ensure that the security and privacy of data about you and your organisation is always airtight. If you use online banking, then you’re already primed to use cloud accounting.
Five ways cloud software benefits your business
You have a clear overview of your current financial position, in real-time.
Multi-user access makes it easy to collaborate online with your team and advisors.
Worry-free maintenance means you can spend more time doing what you love.
Everything is run online, so there’s nothing to install and everything is backed up automatically. Updates are free and instantly available.
Upfront business costs are reduced – version upgrades, maintenance, system administration costs and server failures are no longer issues. Instead, they are managed by the cloud service provider.
Work smarter with accessible data in the cloud
The beauty of this software is the flexibility it gives you to run your business from work, home, or on the go. You can be confident that you have an up-to-date picture of how your business is doing, no matter where you are.
Software updates can be developed and delivered faster and more easily in the cloud. This means you don’t need to worry about installing the latest version and you’ll get access to new features instantly. With cloud accounting software, you have the option to run your business remotely, from anywhere in the world. When data is fluid and accessible, the possibilities are endless.
If you want your business to work smarter and faster, cloud accounting software is a wise investment. Working in the cloud will give you a better overview of your finances, and improve collaboration with your team.
Xero – Beautiful accounting software
Xero is an online accounting system that gives small businesses and their advisors easy access to bank transactions, invoices, reports and GST – anytime you need it, anywhere in the world!
Accounting in the cloud
Login anytime, anywhere on your Mac, PC, iPhone or Android. It’s accounting software that’s simple, smart and occasionally magical.
Connect bank accounts
Bank feeds automatically import and categorise your latest banking, credit card and PayPal transactions. Just click OK to reconcile.
Streamline invoicing
Create and send professional invoices and get paid online. Manage cashflow by scheduling bill payments and sending invoices automatically.
Connect to Add-on apps
Manage all aspects of your business by picking from a range of powerful add-ons for CRM, inventory, timesheets and job management, plus other specialised tools.
Features to help you grow
Payroll, fixed assets, expense claims, budgets, complete financial reporting – all done beautifully, when and where you need itL at work, home, or on the go.
Try Xero Today!
Here at Paisely Robertson, we are proud to be a Xero Certified Partner. If you would like to know more information regarding Xero, or would like to start using it, please contact us.
ReceiptBank
Say goodbye to storing paperwork and entering data. Staying on top of your bookkeeping has never been easier.
UPLOAD YOUR RECEIPT
Just snap your receipt with their app, forward invoices to your unique Receipt Bank email address or connect us to your online suppliers directly, and they’ll fetch it for you.
QUICK, ACCURATE DATA EXTRACTION
They read the key details from your receipts and invoices and categorise it according to your chart of accounts.
SAFE, ONLINE STORAGE
Review the data and publish it to your cloud accounting software, export as a CSV or share with your accountant.
MYOB
MYOB Essentials gives you time back to build your business
Never worry about lost receipts again
Ditch the paper. Essentials lets you sort expenses, and upload receipts to your software with your phone. Thhey even give you a helping hand and match them to your bank transactions.
Ready for Single Touch Payroll
Stay on the ATO's good side without the need for multiple forms, repeated tasks and end of year payment summaries. Stress less.
Understand your finances at a glance
You'll never be in the dark again. Your software gets updated when you get paid and when you spend, so your decisions are always informed - and based on accurate data.
Reckon
Reckon isn’t just a one-trick pony, we give you access to a big range of solutions so you can give your client exactly what they need.
Small and medium business accounting
Reckon One will save your clients time and money. You get commissions and billable hours, your clients get premium and affordable software.
Larger business accounting
For much larger businesses that want extra power. The most comprehensive functionality in the market in a single system.
Value-add solutions
Partnering with Reckon gives you unique access to a vast range of value-add solutions. Register a new business for your client, organise HR documents for them and more!
Intuit Quickbooks
It’s now Seriously EasyTM to do your invoicing, bookkeeping and billing as Intuit QuickBooks Online software gives you the things you need most to run your small business, all in one place.
Secure access anytime, on any device:
your data is completely secure in the cloud, allowing you to run your business from your Mac, PC, tablet or phone.
Easily track cash flow:
automate bank feeds, send quotes and invoices, track sales and expenses, scan receipts and pay employees.
Reports and insights:
create accounting reports and invite your accountant or bookkeeper and get real-time advice and be ready for tax time.